System Functionalities

• Complete functionality for login profiles, allowing update or read only access by specific users to any function of the system
• Secure connection to the server via password
• Optional two-step validation on login, configurable by the user, using e-mail
• Built-in automatic account locking mechanism to block accounts when suspicious login attempts are detected
• Password recovery done by the user or club member without developer intervention

• Chart of Accounts customizable by the system administrator
• Sales nominal ledger allows you to map all financial movement to their respective nominal ledger accounts
• Tax reporting for any period
• Each ledger account can be mapped to the respective account on your accounting package
• Full integration capabilities with 3rd party accounting software via .CSV files or API calls

• Automated communication to members via e-mail and/or member's area
• Account statements and reports
• Documents currency control
• Members personal data change request facility
• Bulk or individual communication to members via e-mail
• Next of kin (emergency contact) and family members
• Technical qualifications
• Control and storage of digitalized documents
• Automatic reporting about documents due to expire or expired
• Analysis of documents uploaded by members with acceptance/rejection by the office

• Define the calendar time and flight time between aircraft inspections
• Unlimited types of inspections can be defined
• Get notified when aircraft are approaching one of the programmed inspections

This functionality is based on flight log records and is for guidance purposes only. It is not intended to replace formal aircraft maintenance control methods.

• Define your list of products sold with respective prices and tax properties
• Control your sales by product or product category
• Full tax control
• Punctual (non-contractual) services can also be defined as a club shop item

• Unlimited number of voucher types with respective characteristics and prices
• Customized voucher numbers
• Supports pre-printed vouchers, print at time of sale, and electronic vouchers
• Automatic redemption when flights are taken
• Control over expiry dates and full/partial voucher redemption
• Manual write-off and manual redemption facilities
• Control on club liability regarding vouchers not yet redeemed

• Unlimited number of contractual services (hangar spaces, trailer spaces, caravans, parking spaces, etc.)
• Fixed date or variable date contractual services
• Control over expiry dates and renewals
• Automatic or commanded contract renewals
• Periodic or continuous contractual services
• Annuity paid in a single payment or by instalments

• Unlimited number of courses and flying schemes
• Control over payment and course technical progress for each student
• Association of courses with activity packages to control covered vs excess activity
• Excess activities charged automatically according to club definitions

• Automatic generation of Direct Debit files with different rules for account debit collection
• Options: full outstanding balance, fixed value, or outstanding balance with cap amount
• History of Direct Debit files
• Editing facilities for generated Direct Debit files

• Instant access to all information on members, pilots, instructors, staff, syndicates, and other organizations
• Full searching capabilities
• Record grouping facility for batch electronic communication

• Automatic communication to the member when a document is due to expire soon
• Automatic placing on the 'No Fly' list for pilots with documents expired
• Facilities for members to upload digitalized documents and for the club to validate them

• On-line access for duty rota members to organize their calendar
• Full integration between flight booking and duty calendars for better resource organization

• Financial transactions created automatically when flights are posted
• Manual financial adjustments and flying account deposits
• Direct debit with automatic credit to flying accounts
• Financial enquiries and accounting period locking
• End of Month processing and interest charges calculation
• Financial transactions export/import with user defined layout (.CSV or .TXT)
• Full tax control

• Create manual financial transactions: account deposits, adjustments, shop sales, transfers between accounts

• On-line access for pilots to book their own flights
• Integration with Duty Rota for resource identification
• Separate links and credential methods for voucher flight booking and club pilots booking

• Flight costs calculated automatically
• Comprehensive matrix of charges by aircraft model/registration, charge group, flight type, launch type, time of day, day of week, membership type, and more
• Special charge codes for non-standard charges
• Manual price attribution for exception cases
• Activity Package integration to avoid double-charging

• Instant access to pilot's flight currency by aircraft type
• Automatic warning about pilots not current on a particular aircraft type

• Flight log data entry with customizable columns for each type of flight/launch
• Comprehensive validation ensures complete data integrity
• Cross reference between entries to avoid pilot or aircraft conflicts
• Automatic flight cost calculation broken down by chargeable elements
• Option for double-check before posting
• Automatic charge to paying accounts on posting
• Comprehensive flight log query for any period

• Members can manually enter or import flights done at another site via .CSV
• Imported flights marked as 'Not validated' until club verification
• Printed reports grouped by club to facilitate validation
• Summary-level input for flight totals by aircraft type

• Easy control over all charges and credits made to members
• On-line access for members to view their account statements
• Configurable 'blind period' before new transactions are visible to members

• All information can be exported to .CSV files in predefined layouts set up by the user
• Facilitates integration with any other software

• API facilities for data transfer to/from any external system
• Custom methods can be defined for specific data requirements

• On-line data entry (requires Internet access at launch point)
• Automatic import of FLARM data via Ktrax or OGN services

• Account statement enquiries with contest facility
• Flight log enquiry and flight statistics
• Personal data visualization and data change request
• Document's upload
• Flight booking
• Duty rota (for duty rota volunteers)

• Unlimited number of membership types
• Fixed date or variable date membership terms
• Control over expiry dates and renewals
• Automatic or commanded membership renewal
• Periodic or continuous membership
• Annuity paid in a single payment or by instalments
• Membership with 'Flights included' associated to an activity package

• Instant access to pilot's training and flight currency records
• Intuitive access by instructors to member's flight exercises
• Easy updates, sign-offs and identification of need for recurring exercises

• Rich set of reports — activate only those relevant to your club
• All reports available as PDF and Excel
• Includes: account balances, financial export, tax demonstrative, till reconciliation, flight summaries, aircraft usage, voucher analysis, member lists, CASC Gift Aid report, and more

• Cross reference between activities and technical qualifications
• Warnings when a member is not qualified for a specific activity
• Used by flight log and Duty Rota to enforce qualification requirements

• Access to pilot's training and flight currency records by instructors
• Easy updates, sign-offs and identification of recurring exercises

• Voucher holders login via randomly generated voucher code
• Create or cancel bookings
• Automatic communication to all parties when a flight is booked or cancelled